Electronic Signature Consent

This Electronic Signature Consent ("Consent") describes your agreement to use electronic signatures and receive documents electronically when using Varden Homes services.

Agreement to Use Electronic Signatures

By using Varden Homes and its electronic signature features, you agree that:

• Electronic signatures are legally binding and have the same legal effect as handwritten signatures
• You consent to conducting transactions electronically
• You consent to receiving documents, notices, and disclosures electronically
• You intend to be bound by documents you sign electronically

Legal Framework

Our electronic signature system complies with:

• Electronic Signatures in Global and National Commerce Act (ESIGN) - Federal law that validates electronic signatures and records
• Uniform Electronic Transactions Act (UETA) - Adopted by 47 states to provide uniform rules for electronic transactions
• State-specific requirements - We ensure compliance with applicable state laws for lease agreements and other documents

Documents That May Be Signed Electronically

On Varden Homes, you may sign the following documents electronically:

• Residential lease agreements
• Lease renewals and amendments
• Lease addendums (pet, parking, lead paint, etc.)
• Move-in/move-out inspection reports
• Rental applications
• Notice forms (intent to vacate, rent increases, etc.)
• Maintenance authorizations
• Payment agreements
• Disclosure forms

How Electronic Signatures Work

Signature Methods

When you sign a document on Varden Homes, you may use one of the following methods:

• Typed signature: Type your name to create a signature
• Drawn signature: Use your mouse, touchpad, or finger to draw your signature
• Uploaded signature: Upload an image of your handwritten signature

Authentication

Before signing, we verify your identity through:

• Account authentication (email and password)
• Email verification links
• In some cases, SMS verification codes
• For certain documents, government ID verification

Audit Trail

Every signed document includes a complete audit trail documenting:

• Date and time of each signature
• IP address of the signing device
• Email address of the signer
• Authentication method used
• Document version and hash for integrity verification

Technical Requirements

To use electronic signatures on Varden Homes, you need:

• A computer, tablet, or smartphone with internet access
• A current web browser (Chrome, Safari, Firefox, or Edge)
• A valid email address
• Ability to download and save PDF files (for document retention)

Supported browsers (current version and two prior versions):

• Google Chrome
• Apple Safari
• Mozilla Firefox
• Microsoft Edge

Document Delivery and Retention

Electronic Delivery

Signed documents will be delivered to you electronically via:

• Email with PDF attachment
• Download from your Varden Homes account
• In-app notifications with links to documents

Document Storage

All signed documents are:

• Stored securely in your Varden Homes account
• Available for download at any time while your account is active
• Protected with tamper-evident sealing
• Retained for at least 7 years after the document expires

Paper Copies

You may request a paper copy of any electronically signed document. To request a paper copy:

• Download the PDF from your account and print it
• Contact support@vardenhomes.com to request a mailed copy (fees may apply)

Your Rights

Right to Paper Documents

You have the right to receive paper copies of documents instead of electronic versions. If you wish to receive paper documents for a specific transaction, contact us before signing.

Right to Withdraw Consent

You may withdraw your consent to electronic signatures and records at any time by:

• Updating your preferences in account settings
• Contacting us at support@vardenhomes.com

Note that withdrawing consent:

• Does not affect documents already signed electronically
• May limit your ability to use certain Varden Homes features
• May require alternative processes for document execution

Updating Contact Information

To ensure you receive all electronic documents, keep your email address current by updating your account settings. You are responsible for providing accurate contact information.

Security

We protect the integrity and security of electronically signed documents through:

• 256-bit SSL/TLS encryption for all data transmission
• Cryptographic hashing to detect any document tampering
• Secure cloud storage with encryption at rest
• Multi-factor authentication options
• Regular security audits and compliance reviews

State-Specific Requirements

Some states have specific requirements for electronic signatures on lease agreements. Our system automatically applies state-specific rules including:

• Required disclosures that must be separately acknowledged
• Specific formatting requirements for certain clauses
• Witness or notarization requirements where applicable
• Cooling-off periods or rescission rights

Contact Us

If you have questions about electronic signatures or need assistance: